The Working With Children Check (WWCC) in Australia: who needs one and how it works

The Working With Children Check (WWCC) is one of the most important legal requirements for anyone who works or volunteers regularly with children in Australia. Many newcomers do not realise they fall into the category required to hold one of these cards — until they are turned away from a job or volunteering opportunity.

Who needs a WWCC?

Any adult who works or volunteers regularly in the following settings is usually required to hold a WWCC:

• Education: teachers, teaching assistants, school administrative staff
• Child care: childcare centres, after-school care, family day care
• Health and psychology: doctors, nurses and psychologists working with child patients
• Sport and community activities: coaches, referees, club volunteers
• Religious and social settings: people leading activities involving children

The definition of “regular” differs between states. In many cases, having unsupervised contact with children even a few times is enough to trigger the requirement.

Do parents need one?

Generally, parents attending a school’s public events (such as a fete or a performance) do not need a WWCC. However, if you volunteer regularly at the school — helping in the classroom, joining excursions, running activities — you may need one. Confirm with the specific school or organisation.

The application process

The exact process differs between states because each state has its own issuing authority. However, the general steps are usually:

1. Create an online account on the state authority’s portal
2. Verify your identity — you will need to present identity documents, usually at a verification point (a post office or Service Centre)
3. Submit the application online with your personal details and history
4. Wait for the result — processing usually takes from a few days to a few weeks depending on the case
5. Receive the card (physical or digital) if you are approved

The cost may be free for volunteers; paid workers usually have to pay a fee.

Validity and renewal

A WWCC has a validity period — usually a few years, depending on the state. As the expiry date approaches, you will receive a reminder to renew. It is important not to let the card expire while you are still working or volunteering — doing so can breach the law and cause problems for the organisation you work with.

What if you move states?

A WWCC issued in one state is usually not automatically recognised in another. If you move states and continue to work or volunteer with children, check with the authority in your new state — you may need to apply again.

Some states have mutual recognition arrangements, but not all do. Do not assume — confirm directly.

What if your application is refused?

If your application is refused or your card is revoked, the responsible authority must give the reason, and there is usually a process for you to respond or appeal. Depending on the situation, you may want to get advice from a lawyer before deciding on your next step.

Note: The specific requirements for a WWCC vary by state and type of work. Always check directly with your state authority or with the organisation asking for it to get the most accurate information.